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Has the Retirement of SharePoint 2010 Workflows Caught You off Guard? Here’s What It Means for You
On August 1st, 2020, Microsoft announced that they had officially retired their 2010 workflows. This meant that organizations using the 2010 workflow service had to migrate to a different version of the workflow offering (2013, 2016 or 2019) and could not modify their existing workflows. Microsoft claims that the reason for this was simply because it was a depreciated service and like any piece of technology, required an update. However, Microsoft’s recent decision to mention that the 2013 workflow manager will be retired soon, paired with the launch of their new monetized product, Power Automate, paints a different picture.
What’s happening now?
Once again, Microsoft is in the process of depreciating the 2013 workflow manager. Although no concrete announcements have been made around the exact retirement date, the Microsoft community is in the process of figuring out how they will support its end of life which means it will only be a matter of time before service is retired. What’s different this time is that instead of moving to a different version of the product, Microsoft will be looking to push Power Automate. What this means to organizations currently using the SharePoint workflows, is they will need to start looking for a new workflow engine to meet their organizational automation requirements.
What does this mean for current SharePoint users?
Unfortunately, there is no tool that allows 2013 SharePoint users to migrate their existing workflows into Power Automate. This means customers will not only have to redesign their entire workflow from scratch but also engage in a new commercial conversation with Microsoft, depending on their automation requirements. Once again, the reason for this is to get rid of an obsolete workflow engine and push users to a new platform. For Microsoft this move makes sense commercially as a lot of features that are now included go outside of the Microsoft ecosystem and will now have a financial association to them. However, for current users, this means either increasing their automation budget or evaluating other vendors for workflow management.
What should you look out for when evaluating a vendor?
Pricing Model Transparency
Before selecting a vendor it’s important to look for a pricing model that fits with your organization’s current and anticipated requirements. Organizations are not static and therefore require tech that proportionally grows with them at a reasonable price. However, unfortunately, several vendors will implement a “gated” pricing model that requires users to pay for each additional feature and function. This can be frustrating, particularly for business users with use cases that have changing requirements, budget restrictions, or for automation projects that aren’t fully mapped out in the beginning. Therefore, it is recommended to select vendors that have a transparent and robust licensing model that covers more inclusions, charges based on use case or apps built rather than individual functions or users, provides flexibility, and has greater capability.
Want more information on Checkbox’s pricing model? Request a Demo
Is It Built for It Teams (Low-Code) or for Business Users (No-Code)?
Unfortunately, with the nature of the SharePoint Designer workflows for 2010 and the soon-to-be retirement of 2013 being so abrupt, organizations must move quickly. However traditional approaches to App development whether that’s through code or low code often take months. This is because there is typically a disconnect between IT teams and the requirements from business users. If your organization is looking to move quickly, consider exploring no-code automation options. No-code automation platforms are designed to put the control in the hands of the business user, meaning business users can build and maintain applications without the support of IT or the vendor.
See Our No Code Automation Platform
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