Financial Report Generator

Generate bespoke and compliant-by-design financial reports within a fraction of the time.

The Challenges

The manual process of writing financial reports is often time-consuming and highly prone to human error or inconsistencies. Collecting the information required to produce the reports also involves many back-and-forth communications via email and phone calls with various parties where the data is re-keyed into multiple systems for record-keeping and report creation. The type of finance information required is usually determined by ever-changing financial regulations and company-wide policies, leading to the re-training of staff and updating of existing document templates.

How Checkbox Solves Financial Report Generation

Challenges

How Does Checkbox Address It?

It is a highly time-consuming process to follow-up for information and documentation with potential clients. 

User-friendly Checkbox forms allow customers to provide information and upload relevant documents in their own time.  

Clients may not have a streamlined experience if their engagement consists of manual forms, phone calls and back and forth emails. 

The Checkbox experience is fully digitalised and user-friendly with bespoke tool tips and resources available for the client's advice request. 

Typically, only Partners and senior lawyers understand how to navigate and legal technical knowledge that govern the client’s situation. This draws them away from more complex work where they are needed most. 

Partners can codify their expert knowledge in specific areas into Checkbox to upskill junior staff and empower them to independently serve clients. 

Junior lawyers may not know how to request for information and documentations from customers. 

Checkbox facilitates an intuitive, digital journey for junior staff, with on-screen guidance that walks them through the information needed and can even generate a preliminary recommendation that is compliant-by-design. 

Clients want a quick turnaround on response times and advice, but firms are currently limited by lawyer availability and time zone. 

24-7 self-serve tools are made available on the firm’s website, incentivising those in other geographical locations to contact the law firm, broadening the client base to other countries as well. 

How Does Checkbox Automate This?

1. The finance team can access the self-serve tool from the finance team’s portal:

A URL can be embedded inside the finance team's portal for easy access.

2. Finance specialists provide information for the document:

Smart forms with on-screen guidance enables a self-serve but intuitive experience for finance specialists to provide necessary information to create the document, e.g., name, address and date.

3. Checkbox automatically retrieves information from other systems:

Information from ERP, CRM, SCM systems, such as customer details, finance data can be retrieved to be used in document generation.

4. Checkbox automatically generates the bespoke document:

Compliant-by-design documents are created inside Checkbox based on the information provided, and in-built complex decisioning logic including calculations and weighted scoring.

5. Checkbox automates the decisioning process:

Built in decisioning logic to determine whether an approver is needed, and which level of approval is required from selected stakeholders from the finance team.

6. Checkbox can automatically store signed documents in other document systems:

Signed documents are sent to store in central document repositories such as SharePoint, Salesforce and other ERP systems.

7. Track the end-to-end lifecycle of the document through the Checkbox dashboard:

The real-time status of the document can be viewed across nominated stakeholders and finalised documents are automatically stored in central document repositories.

What’s the Return on Investment?

On average, with Checkbox, the finance team saves 2 hours* through streamlining the entire end-to-end journey. By assuming that 1,000 documents are generated per year, 2,000 hours from the finance team can be used to re-focus on higher priority work.  

* Dependent on the document size 

Benefits

  •  Shortening the time for the finance team to generate documents empowers them to focus on high value strategic work 
    Providing an intuitive, self-service tool for customers and the finance team reduces the time taken to collect customer details and generate documents. 
  •  Eliminate contract errors and maintain compliance
    By using compliant-by-design standard templates which are on-brand, human-errors are eliminated and greater compliance is achieved. 
  •  Improve maintainability
    Through no-code, the logic and document template can be easily modified for any financial policy changes.
  •  Oversee the document status  
    Track the document across the stages of its life-cycle process through the Checkbox dashboard. Finalised documents are automatically directed to the repository of choice.

Key Features

  • No code app builder & studio
  • Smart and dynamic forms
  • Decision-tree logic 
  • Document automation and generation 
  • Automated email notifications
  • Approval workflow
  • E-signature and contract status tracking
  • Integrations with third-party systems
  • Tailored dashboards

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