Risk & Compliance Use Cases

Information Security
Risk Assessment

Information Security Risk Assessment

Quickly automate information security risk assessments to keep
information systems secure at all times
Quickly automate information security risk assessments to keep information systems secure at all times

The Challenges

Information security risk assessments identify, estimate, and prioritise risks to organization operations and assets associated with the use of information systems. Potential risks that can result in major losses for the business can be mitigated by enhancing IT infrastructure and creating risk assessment solutions.

Methods of collecting information often compose of interviewing data owners and other employees, analysing systems and infrastructure, phone calls and multiple emails. The time-consuming nature of this process leads to long queues for requests to review which delays other business operations. Risk assessments also need to be customized for each organization and is dependent on the scale and complexity of the IT systems which often reveals gaps in current risk assessment solutions, exposing the organisation to risk.

How Checkbox Solves Information Security Risk Assessments

Challenges How does Checkbox address it?

Manual security risk assessments are time-consuming, delaying the process of onboarding vendors, and IT infrastructure or system deployment. This causes further delays in other areas of the business. 

Checkbox’s drag-and-drop platform enables business users to quickly build security risk assessment solutions within a few days or even a few hours. 

Manual security risk assessments are prone to human error, from end-users who may enter the wrong information, to reviewers or auditors who miss information when reviewing. 

Checkbox solutions leverage no-code decision-tree logic and complex calculations to easily standardize risk assessment logic and the approval workflow. 

Checkbox also integrates with 3rd party systems to automatically retrieve data so end-users and external vendors don’t need to rekey information manually. 

Due to the complexity of enterprise businesses, many bespoke systems are used, creating complexity for the whole IT system where both old and new generation systems are involved. The diversity in these systems mean bespoke review processes are required, where the quality of review is dependent on the auditor's experience.

Checkbox’s no-code platform enables reviewers and auditors to build bespoke risk assessment solutions, tailored to their organisation’s IT infrastructure. These self-serve solutions can cover end-to-end assessments to minimize potential risks to the business.

Assessments for high-risk cases are prioritized due to the volume of risk assessment requests, and limited resources in the risk assessment team. As a result, low and medium risk assessments are unlikely to be covered 100% in line with regulators’ governance policies, exposing the business to risk.

Automation allows a greater coverage of risk assessment types, particularly for lower risk assessments in order to avoid incidents and fines from regulators and the associated reputation damage.

Policy and risk assessment solutions may not be able to keep up with technology changes and business demands, presenting risk to the business. 

Checkbox easily enables the deployment and maintenance of risk assessment solutions using the no-code, drag-and-drop platform. These solutions can be easily updated as new ever-changing technology and policies are adopted. 

Key Features

Benefits

  • Quickly automate bespoke information security risk assessments in just days

    Information security reviewers can build bespoke risk assessment solutions with Checkbox’s drag-and-drop studio that are in line with current security policies.

  • Eliminate errors and improve the quality of audit outputs

    The automation of information intake and sharing, in parallel with the standardization of approval workflows ensures error-free assessments each time.

  • Faster turn-around time

    Automated approvals and workflow of the information security review process include email reminders and task allocation. The entire process is streamlined and designed to reduce the time spent on this repetitive task.

  • Improve maintainability and adaptability

    Through no-code, the solution can be easily and independently updated for any changes in policy or regulation, as well as any logic or format changes. With no coding expertise required, compliance professionals are empowered to rapidly overlay internal policy requirements and deploy compliant solutions in a matter of weeks.

  • Make better informed business decisions

    The accounting team can use the centralized dashboard to view an audit trail and transcript of all responses, actions and attachments, so business decisions can be made with the full picture to back it up.

  • Improve client’s experience

    Moving from manual based audits to automated controls and workflow ensures the entire process convenient and effortless for both IT requesters and the information security team.

  • Improve coverage of information security risk assessments

    Enable nearly 100% coverage of risk assessments to keep information systems secure all the time, regardless of frequent change.

What’s the Return on Investment?

On average, with Checkbox, IT teams save 30 minutes for each request through eliminating the need to engage with business users via emails, phone calls and face-to-face communication. Assuming 1,000 requests are funneled to the IT team per year, 500 hours are saved per year with greater coverage of risk assessments.

Integrations

How Does Checkbox Automate This?

1. Build bespoke security assessment solutions with drag and drop

Information security reviewers can easily build self-serve security assessment solutions using the Checkbox studio.

2. Business users access the self-serve risk assessment solution from their company portal

A URL can be embedded inside the company portal, or iFrame can enable users to access the tool while staying inside the portal.

3. Business users are guided through as they provide information around their IT request

Smart forms with on-screen guidance enables a self-serve but intuitive experience for business users to provide necessary IT request information, e.g., permission request, bespoke system change request, cloud migration request, etc.

4. Checkbox automatically checks whether their IT request aligns with security policies

The IT team can build security policies into the tool with complex calculations and decision-tree logic, which automatically check compliance.

5. Checkbox automates the decisioning process

The in-built decisioning logic to determine whether an approver is needed, and which level of approval is required is automated. Checkbox’s automated reminder system can be enabled to nudge approvers under specified conditions. For example, when an urgent request has been sitting with them for 2 days. Automated workflow emails notify the IT requester once a request has been approved and executed.

6. Gain visibility over their IT request status and oversee all IT request reports

Request submitters can self-service and receive the latest IT request status through the real-time customizable dashboard. The IT team can view audit trails and transcripts of all IT requests and assessment result, and export all data to PowerBI or Tableau for deeper insight into the risk assessments.

Get started with your digital transformation journey

See how Checkbox fits in with your organization by contacting us and requesting a free demo