Recruitment Process Management
Build bespoke solutions in a matter of days to automate unique areas not covered by your recruitment management system
For many organizations, the recruitment process is handled manually without any purpose-built tools. Where off-the-shelf recruitment management systems are available, they tend to have gaps and are inflexible with addressing the requirements unique for each organisation. This leads to common challenges which include having to repeatedly write job descriptions in an ad-hoc manner for the same roles, lack of standardisation of interview processes and candidate evaluation, and collecting and centralising interview notes. These areas tend to be ignored by the existing recruitment systems or require costly and lengthy customisation to meet requirements.
How Checkbox Solves Recruitment Process Management
How Does Checkbox Address It?
Manual population of job descriptions from scratch every time
Checkbox allows organisations to centralise job description (JD) templates and JD paragraphs with the right wording in one central application. Hiring managers use intuitive and smart Checkbox forms to capture the key job requirements which automatically creates bespoke job descriptions with the right role description, requirements, and disclaimers.
Lack of centralised job description approval process
Checkbox’s workflow engine automatically triggers relevant approvals across multiple stakeholders in order or concurrently once all relevant information has been provided.
Organising Effective Interviews is difficult and time consuming
HR professionals and hiring managers can outline their interview requirements in Checkbox’s digital smart forms and automatically generate interview guides with relevant customised questions and recommended steps.
Interview notes are not centralised and can get lost in the process
Checkbox can also enable interviewers to capture interview notes in digital questionnaires which are then automatically consolidated. This is then made available for final review and approval by the hiring manager, enabling clear and efficient post-interview evaluation and decision-making.
Off-the-shelf systems take a lot of time to implement and are rigid
Checkbox is a no-code platform that empowers business experts to digitise and automate complex end-to-end processes in a matter of days or weeks without having to write code. Digital tools and journeys can be built from scratch with your unique requirements in mind and can be quickly customised if processes or rules change, without needing to consume IT’s time.
How Does Checkbox Automate This?
1. Capture key information in Checkbox smart forms:
Checkbox’s form-based user-interface allows users to capture all relevant information about new position requirements or an upcoming interview.
2. Checkbox automatically generates bespoke interview guides and job descriptions:
Tailored and correct interview guides and job descriptions are created based on business logic rules defined in Checkbox document automation templates. HR professionals can codify their knowledge and best practices into these templates to enable their colleagues and hiring managers to self-serve and produce comprehensive and correct documents and guides.
3. Perform all necessary approvals involving multiple stakeholders in parallel:
Checkbox’s workflow can facilitate simultaneous data collation (e.g. for capturing interview notes), review and approval (e.g. for getting a final decision from a hiring manager or approving a new job description by HR) by multiple stakeholders leveraging parallel workflow to save time and shorten the turnaround.
4. Track recruitment data and approvals on centralised dashboards:
Access recruitment information and documents from automatically generated data registers as well as track the review and approval progress on a centralised Checkbox dashboard.
- Quick to build and fully controlled by you
The solutions can be built by HR professionals in a matter of days and are fully configurable. They can be quickly adjusted to requirements changes in a matter of minutes, as well as allow to inject your own unique company voice to increase adoption.
- Increased efficiency and faster turnaround
Reduction in time spent searching for past job descriptions and interview guides and manually creating (or re-creating) them from scratch. Faster turn-around of documents like job description and interview guides for hiring managers due to automation and self-serve.
- Centralisation of data and documents
Access all relevant historic data and documents as well as track reviews and approvals at-a-glance through Checkbox dashboards and audit trails.
- No code app builder & studio
- Smart and dynamic forms
- Decision-tree logic
- Document automation and generation
- Automated email notifications
- Approval workflow automation
- Tailored dashboards